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Free Move-In Checklist

The #1 thing renters forget that costs them their deposit

12 rooms covered82 inspection itemsPrintable PDF100% free

Why You Need a Move-In Checklist

The average American renter pays $1,700 in security deposits. Studies show that 26% of renters don't get their full deposit back, often because they can't prove which damage was pre-existing.

A thorough move-in inspection is your best protection. This checklist guides you through every room and system, ensuring you don't miss anything that could cost you later.

What's Included

Living Room8 items
Kitchen10 items
Primary Bedroom7 items
Bathroom(s)8 items
Entry & Hallways8 items
Additional Bedrooms6 items
Laundry Area6 items
Dining Area5 items
Garage / Parking6 items
Patio / Balcony / Deck5 items
Exterior & Grounds6 items
Utilities & Systems7 items

Plus: property details section, condition rating checkboxes (Good / Fair / Poor), notes space for every item, and tenant + landlord signature fields.

Photo Documentation Tips

1

Take wide-angle shots of every room first, then close-ups of any damage.

2

Include a reference object (like a coin) next to small damage for scale.

3

Photograph all appliances, plumbing fixtures, and electrical outlets.

4

Document water stains, cracks, or discoloration on walls and ceilings.

5

Take photos of meter readings (electric, gas, water) on move-in day.

6

Ensure your phone's date stamp is visible or use DwellFile for automatic timestamping.

Frequently Asked Questions

When should I complete the move-in checklist?
Complete it on your move-in day or within 48 hours. Most states require landlords to provide a move-in inspection form, but having your own documentation is always recommended.
Do I need my landlord to sign the checklist?
Ideally, yes. Having both signatures creates a legally stronger document. If your landlord refuses, send them a copy via email (creating a dated record) and keep your own signed copy.
What if I find damage after completing the checklist?
Document it immediately with photos and written notes. Send your landlord a dated notification (email is best for record-keeping). Update your checklist with the new findings.
How does this checklist help protect my security deposit?
By documenting pre-existing conditions at move-in, you have evidence that any damage was already present before your tenancy. Without this documentation, landlords can deduct from your deposit for damage you didn't cause.
Is a printed checklist enough, or do I need photos too?
Both are important. The checklist provides a structured written record, while photos provide visual proof. Together, they create comprehensive evidence that's much harder to dispute.

Download the Free Move-In Checklist

Get the complete 12-room PDF checklist with condition checkboxes, notes space, and signature fields. Enter your email and we'll send it right over.

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Works on any printer

12 rooms82 itemsFree

Related Resources

How to Get Your Deposit Back

7-step guide to protecting and recovering your full security deposit.

Security Deposit Deadlines by State

Complete state-by-state guide to deposit return deadlines.

Renter Rights by State

Know your tenant protections in all 50 states.

Want More Than a Checklist?

DwellFile turns your move-in photos into timestamped, AI-analyzed evidence that holds up in deposit disputes. Every photo gets a verified timestamp and condition analysis.

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